Employee-Owned Vehicles Policy
Employers have a duty to ensure the safety of their workers when they drive on the job—whether they operate company-owned vehicles or their own vehicles. In addition, employers may be liable for any accidents workers cause while driving for work. So if you let employees use their own vehicles for work-related driving, you should have a policy that spells out certain requirements for such usage, including requirements for the vehicle, insurance, licences, etc.
HOW TO USE THIS TOOL
Adapt this model policy for your OHS program, driving-related policies and procedures, and the OHS and road safety laws in your jurisdiction. (Note that you should consult their insurance broker to determine appropriate coverage amounts and deductibles for employees that use their vehicle for work.) Review the policy with all employees who drive on the job and have them sign it at the end.