Here’s a policy template you can adapt to ensure safe and compliant selection, use, maintenance and inspection of eye and face protection and other PPE required by OHS laws.
ABC Company has adopted this Policy to ensure that all personnel required to use industrial protective eye and face protection are furnished the necessary equipment and understand how to use, care for, inspect, and store it properly in accordance with [province] Occupational Health and Safety Regulations (“OHS Regulations”), the Occupational Health and Safety Act (“Act”), the ABC Company Occupational Health and Safety Program (“OHS Program”), and other applicable requirements and standards.
For purposes of this Policy:
- “Administrative controls” means the provision, use, and scheduling of work activities and resources in the workplace, including planning, organizing, staffing, and coordinating, for the purpose of controlling risk;
- “Engineering controls” means the physical arrangement, design, or alteration of workstations, equipment, materials, production facilities, or other aspects of the physical work environment, for the purpose of controlling risk;
- “Eye protection” includes equipment designed for use as PPE and does not include prescription eyewear and/or prescription lenses;
- “New worker” includes any worker who is:
- New to the workplace;
- Returning to a workplace where the hazards in that workplace have changed during the worker’s absence;
- Affected by a change in the hazards of a workplace; or
- Relocated to a new workplace if the hazards in that workplace are different from the hazards in the worker’s previous workplace;
- “PPE” means personal protective equipment;
- “Practicable” means that which is reasonably capable of being done, a standard applied in determining what safety measures to implement to control a hazard;
- “Qualified” means being knowledgeable of the work, the hazards involved, and the means to control them by reason of education, training, and/or experience;
- “Young worker” means a worker under age 25.
As with all hazards, ABC Company’s preferred approach to managing workplace hazards to a person’s eyes and face, is to totally eliminate them. However, total elimination of such hazards may not be practicable in all situations. When total elimination is not practicable, ABC Company will take steps to minimize and control eye and face hazards, which may include the use of engineering controls, administrative controls, safe work practices, and PPE, or a combination of the above.
In selecting controls, ABC Company will give preference to measures that control the hazard at the source; second choice will be accorded to measures that control the hazard along its path to the worker; PPE and other measures that control the hazard at the worker will be used as a measure of last resort and/or as a means of supplementing and backing up controls implemented at the source and along the path.
Where PPE is determined to be necessary to deal with head and other hazards, workers affected by the hazard requiring use of PPE must understand what the PPE does to protect them, what its limitations are, as well as how to properly use, inspect, and maintain it before engaging in operations requiring them to use the PPE.
SCOPE OF POLICY
4.1 Workers Protected by This Policy
The intent of this Policy is to ensure that all workers engaged to perform work for ABC Company at its work sites who may be exposed to eye or face injury, are provided and required to properly use, inspect, and maintain the required eye and face protection regardless of who pays or employs those workers, including:
- Full- and part-time workers paid by ABC Company;
- Temporary employees placed by an outside agency to work at the site;
- Contract labourers engaged to perform work at the site;
- Volunteers who work at the site for free; and
- Workers employed by prime contractors, contractors, and subcontractors to perform work at the site under a contract with ABC Company.
4.2 Eye and Face Protection Covered by This Policy
The provisions of this Policy related specifically to eye and face protection don’t apply to eye and face protection required for workers who are engaged in operations that are subject to specific and distinct eye and face protections requirements under the OHS Regulations.
ROLES & RESPONSIBILITIES
5.1. ABC Company
Owners, corporate officers and directors, upper management, and other individuals at ABC Company who may be considered an “employer” under the Act are responsible for oversight and general implementation of this Policy, including ensuring that:
- Hazard assessments are carried out to identify eye and face hazards and determine what measures are necessary to control them, including which PPE is required for particular operations, work areas, equipment, or conditions;
- Such PPE assessments are carried out in consultation with the:
- Workplace Joint Safety and Health Committee (JHSC) or Health and Safety Representative (Safety Rep); and
- Workers who will use the PPE;
- Where it is required, appropriate PPE that meets or exceeds the standards set out in the Regulation, including any CSA, ANSI, or other voluntary standards incorporated into the Regulation by reference, is provided and used;
- Required eye and face protection is furnished to workers, at no cost to them, where required by OHS Regulations;
- If practicable, alternative PPE or safety measures are provided to workers when the required PPE causes them allergenic or other harmful health effects;
- Safe work procedures are developed for operations in which the use of PPE is required, and workers are instructed in those procedures before being required to carry them out;
- Workers required to use PPE are adequately instructed in its correct use, limitations, and maintenance; and
- This Policy is appropriately reviewed.
5.2. Safety Coordinator
The ABC Company safety coordinator, facility manager, or other individual in charge of safety at the workplace is responsible for ensuring the measures required by this Policy are effectively carried out, including:
- Hazard assessments to identify eye, face and other hazards and determine necessary measures are to control them, including which PPE is required for particular operations, work areas, equipment, or conditions;
- Hazard assessment consultations with the:
- JHSC or Safety Rep; and
- Workers who will use the PPE;
- Selection of appropriate PPE that meets or exceeds the standards set out in the OHS Regulations;
- Provision of all workers with the PPE they are required to use—whether such PPE is provided by ABC Company or workers themselves;
- Inspection of PPE and removal of defective PPE from service;
- Development of safe work procedures are developed for operations in which the use of PPE is required and instruction of workers in such procedures before workers are required to carry them out;
- Instruction of workers required to use PPE in the PPE’s correct use, limitations, and maintenance;
- Application of this Policy to prime contractors, contractors, subcontractors, and visitors; and
- Review of this Policy.
Supervisors are responsible for ensuring that appropriate PPE is:
- Available to workers;
- Properly worn when required; and
- Properly cleaned, inspected, maintained, and stored;
Supervisors must also be prepared to carry out or oversee the safety measures required by this PPE Policy, including:
- PPE-related hazard assessment;
- Selection of appropriate PPE to control identified hazards;
- Development of safe work procedures for job tasks and operations that require use of PPE;
- Training and instructing workers in the above safe work procedures before workers are required to implement them;
- Instructing workers in the proper use, limitations, care, maintenance, and storage of the PPE workers are required to use and ensuring workers actually follow those instructions;
- Showing workers how to ensure different items of PPE fit properly;
- Enforcing this Policy and applicable safe work procedures including, where necessary, via discipline;
- Ensuring that prime contractors, contractors, subcontractors, and visitors are notified of and required to comply with this Policy (and any applicable safe work procedures); and
- Reviewing this Policy.
Workers are responsible for knowing and carrying out their obligations under this Policy, including:
- Providing their own:
- Clothing to protect them from natural elements;
- General purpose work gloves; and
- Footwear, including safety footwear.
Workers required to use PPE are also responsible for:
- Using the PPE in accordance with their training and instruction;
- Inspecting the PPE before each use;
- Refraining from wearing PPE outside of the work area (to the extent wearing it would create a hazard);
- Report any PPE malfunction to their supervisor or manager.
Workers assigned responsibility for cleaning, maintaining, or storing PPE must do so in accordance the training and instruction provided.
5.5. JHSC/Safety Representative
The JHSC or Safety Rep for the workplace, if any, is responsible for participating and consulting in, including but not limited to by issuing recommendations, the safety measures required by this Policy, including:
- PPE-related hazard assessment;
- Development and review of PPE-related safe work procedures;
- Selection of appropriate PPE;
- Inspection of PPE including ensuring that the required monthly workplace inspection addresses whether the required PPE is being provided and properly used in accordance with this Policy and applicable safe work procedures;
- Instruction and training of workers in the proper use, limitations, care, and maintenance of PPE.
Visitors to ABC Company workplaces are responsible for wearing whatever PPE is required in the particular work area or facility they visit and complying with the ABC Company workplace safety for visitors’ policy.
6.1. PPE Hazard Assessment
A qualified person(s) will conduct hazard assessments to identify hazards that may require PPE to control, in consultation with the JHSC, Safety Rep and workers required to use the PPE. Identified hazards will be assessed to determine their severity. Measures will then be selected to eliminate or control hazards.
6.2. General Selection of PPE
Where use of PPE is determined necessary to control a hazard, appropriate PPE will be selected in accordance with the following principles:
- PPE must meet the requirements applicable to the particular item under the OHS Regulations, including any CSA, ANSI or other standards incorporated into the Regulations by reference;
- PPE must not in itself create a hazard to the person wearing it;
- PPE must be compatible with PPE currently being used so that one item of PPE does not render another item ineffective;
- If use of PPE creates hazards equal to or greater than those its use is intended to protect against, alternative PPE must be used or other appropriate measures taken; and
- PPE should be comfortable, properly fit and be usable by workers required to wear it.
6.3 Selection of Eye & Face Protection
Where it’s required, ABC Company will select eye and face protection that’s suitable for and provides adequate protection against the eye and face hazards identified in the PPE hazard assessment and that:
- Meets the requirements of the regulatorily required version of either:
- CSA Standard Z94.3, Eye and Face Protectors; or
- ANSI Standard Z87.1, Occupational and Educational Personal Eye and Face Protection Devices;
- Required eye protection has side protection if an eye hazard could reach a worker’s eye through an unprotected area beside the eye.
6.4 ABC Company to Eye & Face Protection
Where required by OHS regulations, ABC Company will furnish all workers the protective eye and face protection they’re required to use, at no cost to them. Where the PPE ABC Company provides to workers causes allergenic or other harmful health effects, ABC Company will, if practicable, provide alternative PPE or implement alternative safety measures.
USE & MAINTENANCE OF PPE
All required PPE must be used safely in accordance with manufacturer’s instructions.
- Prescription glasses or eyewear may not be worn instead of required eye protection;
- Prescription eyewear may be worn if:
- It’s designed as PPE;
- It meets the CSA or ANSI standards required for protective eyewear listed in Section 6.2 above;
- It has specially designed plastic or safety treated lenses;
- It’s worn under appropriately fitting face protection and doesn’t compromise the protection provided by such face protection;
- Workers intending to use contact lenses at work must immediately notify their supervisor so that the potential eye hazards can be determined and discussed and appropriate safety arrangements can be made;
- Workers may not wear contact lenses if they are regularly exposed to hazardous airborne substances, harmful radiation, intense heat, liquid splashes, molten metals or similar agents;
- Goggles must be contoured to the face and fit properly;
- Goggles must be worn so that the strap rests against the back of the head and not over the back of the hard hat;
- Eye and face protection must not be modified.
Safe work procedures will be developed and implemented for operations requiring the use of PPE. Workers required to use PPE must keep the equipment clean and in good working order. Workers must inspect their PPE before each use and immediately notify their supervisor if they find a defect that they believe may impair the item’s effectiveness in protecting against the hazard. Defective items will be removed from service and not used again unless and until a qualified person determines that it is safe to use.
INSTRUCTION & TRAINING
Workers required to use PPE will receive adequate training and instruction from a qualified supervisor or other trainer in:
- The correct use, limitations, and maintenance of the PPE; and
- The safe work procedures that apply to operations or work requiring use of PPE.
PPE training will also be provided to new and young workers as part of safety orientation training, when workers’ job duties change in a way that requires workers to use the PPE for the first time, and at least once a year. No worker will be required or allowed to carry out work tasks requiring the use of PPE unless and until they adequately complete their PPE training.
Steps will be taken to monitor, review, and enforce this Policy and safe work procedures and proper use of PPE including via:
- Addressing PPE condition as part of monthly workplace inspections;
- Observations of PPE use by workers;
- Providing extra PPE training, instruction, and support for workers who need or ask for it;
- Where necessary, disciplining workers for PPE violations.
PRIME CONTRACTORS, CONTRACTORS & SUBCONTRACTORS
All prime contractors, contractors, and subcontractor hired to perform work at an ABC Company workplace requiring the use of PPE will be notified of and required to comply with the terms of this Policy and applicable safe work procedures.
Prime contractors may follow the terms of either this PPE Policy and the applicable safe work procedures developed by ABC Company or alternative PPE policies and procedures that meet the requirements of the Regulation, are coordinated with, and provide at least equivalent protection as ABC Company’s Policy and safe work procedures to workers performing the work the prime contractor controls.