Great questions.
1. Multiple Floors: The basic standard is a location that’s “reasonably conspicuous” and likely to be noticed by the workers to whom the posted info is targeted. I would interpret that as including any and all floors on which those workers work. A case could be made that posting on every floor isn’t needed if: a. No workers work on a floor; and/or b. The info is posted in a central location on one floor that ALL workers must pass by during their shifts at least once a day regardless of which floor they actually work on.
2. Digital Board. To analyze this, I’d apply the standards that regulators use to determine whether digital access to Safety Data Sheets (SDS) meets the WHMIS requirement that SDS’ be “readily accessible” to affected workers. Thus, the digital board would probably work if: a. All workers have access to the site at all times; b. They don’t need special training to access the site; and c. There are paper copies available in case of blackouts or disruptions to digital service.
3. Telecommuters. I think the Digital Board analysis would work for SharePoint and remote workers as well. Another key thing to keep in mind is that the posted info must pertain directly to the telecommuter’s safety. Thus, a telecommuter doesn’t need a map of the office evacuation routes if they don’t work in the office; however, they do need to know how to exit their home or other place in which they perform the work. Fire exits, contact info, and other safety info is something you need to provide for, in cooperation with the worker, when setting up the initial remote work arrangement. There should also be inspections and updates of posted info on a regular and as-needed basis thereafter.
I hope this helps. Sorry if I hit you with more (or less) info than you need. Feel free to post a follow up if you need further help.
Glenn Demby, Editor in Chief, OHS Insider
