Here’s what the laws of your province or territory say about first aid recordkeeping requirements:
FEDERAL: a) The first aid attendant who renders first aid must enter specific information in a first aid record and sign it; b) If the first aid is rendered at a remote location detached from the main party or on a snowmobile or other small vehicle, the specified information must be entered in the first aid record stored in the first aid kit at the site of the main party or worksite and, in any other case, in the first aid record stored in the first aid kit; c) The employer must keep first aid records for two years from the date of the entry; d) Persons with access to the first aid records must keep the information confidential; and e) Upon receipt of a written request from a workers’ comp authority, the employer must give the worker a copy of the first aid recording related to his treatment [Canada OHS Regs., Sec. 16.13].
ALBERTA: a) An employer must record every acute illness or injury that occurs at the worksite as soon as practicable after the illness or injury is reported to the employer; b) The record must include specified information; c) The employer must keep the records for three years from the date of the incident recorded [OHS Code, 2006, Sec. 183]; d) A person who has custody of these records must ensure that no person other than the worker has access to the worker’s records unless: 1) the record doesn’t identify the worker, 2) the worker has given written permission to the person for access or 3) access, use and disclosure is required by law; and e) An employer must give a worker a copy of the records relating to him if he asks for a copy [Sec. 184].
BRITISH COLUMBIA: a) The employer must maintain at the workplace a record of all injuries and exposures to contaminants covered by the regulations that are reported or treated; b) First aid records must be kept for at least three years; c) They must be kept confidential and may not be disclosed except as permitted by the regulations or by law; d) They must be available for inspection by an officer of the workers’ comp board; and e) Workers may request or authorize access to their first aid records for any treatment or report about themselves [OHS Regs., Sec. 3.9].
MANITOBA: An employer must ensure that any illness or injury suffered by a worker in the course of the worker’s work is promptly recorded and that the records are retained for five years from the date the record is made [Workplace Health and Safety Regs., Sec. 5.7].
NEW BRUNSWICK: a) A first aid provider must prepare a written record containing specified information regarding the treatment of an injured or ill worker; b) The record must be prepared as soon as practicable after the injured or ill worker has received the emergency care; and c) An employer must ensure that these records are kept for five years after the date on which they’re made [First Aid Regulation – OHS Act, Sec. 10].
NEWFOUNDLAND/LABRADOR: a) An employer must ensure that every first aid kit or first aid room has an approved register in which the specified particulars of a first aid treatment given to or sought by a worker while at work and any case referred for medical attention must be recorded; b) First aid registers must be available for inspection by the JHSC or worker safety representative or by an OHS officer; c) First aid registers must be retained by the employer for at least five years from the date of the last entry; and d) An employer must when requested forward copies of the first aid register to the director [OHS First Aid Regs., Sec. 10].
NORTHWEST TERRITORIES/NUNAVUT: a) When a worker is injured, the employer must complete an accident report containing specified information and the report must be signed by the employer and the first aider or first aid attendant who treated the worker; b) An accident report must be submitted within one month of the injury to the Chief Safety Officer; and c) An employer must maintain a permanent record of injuries sustained by workers [Safety Regs., Sec. 65].
NOVA SCOTIA: Where a first aid attendant administers first aid to an injured person at a worksite, the employer of the injured person must maintain a written record containing specified information for five years after the date of the injury [OHS First Aid Regs., Sec. 8].
ONTARIO: Every employer must keep a record containing specified information of all circumstances respecting an accident as described by the injured worker [First Aid Requirements, Sec. 5].
PRINCE EDWARD ISLAND: The employer must ensure that all injuries are recorded in the first aid record book [OHS General Regs., Sec. 9.10].
QUÉBEC: a) A first-aider giving first aid to a worker must fill out a report containing specified information, which must be handed to the employer and kept in a register reserved for that purpose; [First-aid Minimum Standards Reg., Sec. 15]; and b) Any information respecting a worker contained in the register must be available to the worker [Sec. 16].
SASKATCHEWAN: An employer or contractor must ensure that a) each first aid station has a first aid register; b) each first aid treatment administered to a worker while at work and each case referred for medical attention are recorded in the first aid register; c) the register is available for inspection by the JHSC or safety representative; and d) a register no longer in use is retained at the place of employment for no less than five years from the day on which it stopped being used [OHS Regs., Sec. 57].
YUKON: a) The employer must maintain at the worksite a written record of all injuries including the specified information; and b) The records must be produced at the request of a safety officer [OHS Regulations – Minimum First Aid., Sec. 8].